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位置:尚七网 > 外语类>商务英语> 公司组织一场会议 会议流程全程英文怎么表达?

公司组织一场会议 会议流程全程英文怎么表达?

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来源:尚七网综合

2019-12-03 10:12:50

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你的公司要组织一个会议,需要邀请外面的人来参加,邀请流程用英文该怎么写呢?下面就提醒大家几点写作邀请要注意的事项。

1.E-mail邀请的写作注意事项

在主题行写清会议名称、地点和时间,例如:

Subject:Sales Meeting Beijing 11 July 2007;

在称呼后直接点明召开会议的原由,例如:

We need to finalize the next product launch.

提出会议召开时间的建议,例如:

We should have a meeting before the Shanghai fair in July. How about June 21?

给对方一个选择时间的机会,例如:

If the date mentioned isn’t possible for you, please Suggest an alternative in that week.

2.电话邀请的注意事项

在打电话之前要充分准备,不仅要交代清楚会议的时间、地点和目的,还要考虑好礼节性问候和一些寒暄,最好用英语写下笔记。

询问对方是否有意开会,例如:

Could we schedule a time to meet next week?

建议会议时间,例如:

How about sometime after lunch?

确认开会日期和时间,例如:

See you on Monday at 7.

收到会议邀请,如何表示接受或者拒绝呢?下面就给您提供一些实用的表达。

电话里接受或拒绝邀请

接受会议安排, 例如:

Sure, no problem. Shall we say Thursday at ten?

拒绝会议安排,例如:

I’m afraid I have another appointment then.

谈话结束前再次确认时间,例如:

Right, so we’ll meet Friday at ten, then, at your office.

通过邮件接受或拒绝邀请

不管您对此会议拒绝还是接受,都应在开头表示谢意,例如:

Thank you for the email.

如果拒绝参加一定要讲明理由,最好给一个折中的做法,例如:

Thank for the invitation, but I’m afraid I won’t be in on Friday. However my colleague Li will stand in for me.

确定要开会,在开会前应该将会议日程通过邮件或传真发给与会者。一般日程的格式如下:

Agenda for budget meeting

July 1, 09.30-11.30, room A30

1.Welcome/Apologies

2.Minutes of last meeting

3.Presentation of financial situation(CFO)-20min.

4.Budget presentations(heads)-10min. each

5.Proposals – 30min.

6.AOB (any other business)

会议开始时通常安排自我介绍。参加商务会议不要介绍自己的私人生活,而要从以下几个方面考虑:姓名、职务、工作背景、您对会议的期望、您认为比较有趣的一件小事等。

例如:

Good evening. I am Li Ming, software developer and principal programmer for the ABC project. The major focus of my work has been to develop a software package with great versatility but which also has a convenient user interface. Tonight, I would like to introduce you some of the major features of this new software.

为了使会议有效进行,应在短暂的寒暄之后马上进入正题。

如果是公司内部会议,可以说:

OK, everybody, we seem to be complete. Can we get started?

如果是与客户开会,可以说:

OK, if you like, we can start now.

如果是国际性会议,可以说:

Since the majority of the required number is present, the meeting is formally declared to be convened.

点明会议目的,可以说:

The purpose of this plenary session is to make a general review of our activities during this past year, and to propose new plans for activities during the coming year.

介绍会议时间安排,可以说:

We’ve scheduled one and a half hours for the meeting.

与会者都该发言,那么如何表述你的观点和意见呢?下面这些常用句型可以给您帮点忙。

表示原因的用语,例如:

The age of the product was a contributory factor in the accident.

预计结果用语,例如:

We can anticipate the following consequences:…

表示需要考虑,例如:

Let us focus our attention on…

举例用语,例如:

Here, I am just showing you a few examples of …

展示胶片用语,例如:

Allow us, then, at this point to present some slides.

读报告的开场用语,例如:

My paper is a literature review.

提问用语,例如:

My I ask a question? This is an extremely difficult question to answer.

在会议上如何表示你的对问题、观点的态度?下面这些句型可供您借鉴。

表示同意,例如:

I think you’re right.

表示非常赞同,例如:

Absolutely. I think that’s a fantastic idea.

温和地表示同意,例如:

I guess I see what you mean.

表示反对,例如:

I’m afraid I can’t agree with you there.

提出建设性的意见,例如:

Why don’t we…?

会议到了尾声,主持人或是领导者就该发表总结了。下面是一些总结时常用到的句型,供您参考。

1.总结会议结果用语

The opinions presented so far may be summarized as

follows:…

目前为止,意见小结如下:

In conclusion, ladies and gentlemen, I would point out that,

although we have made gratifying progress, many still

remains to be done.

总之,女士们、先生们,我要指出的是,虽然我们已经取得了令人满意的进步,但还有很多事要做。

This meeting has been an important one but I am sure that

you all recognize that our real work has just begun.

本次会议是一次非常重要的会议,但我肯定你们大家意识到我们真正的工作才刚刚开始。

2.结束会议用语

As Chairman, I would like to thank you for attending and to

congratulate you on the fact that we have completed all of

the items on our agenda.

作为主席,我感谢您的参与,我们完成了议事日程上所有的项目,并因此而祝贺您。

I hope to see you again.

我希望再次见您。

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